Qualitative Coding

Qualitative coding helps you analyze interviews, workshops, and sessions in a structured way. You mark passages in a transcript, assign them to codes, and compare patterns across multiple sessions.

Note

The Coding module is enabled per tenant. If you do not see Codebook, Coding Reports, or the Coding tab, ask an administrator to enable the module.

Typical Workflow

1. Open Codebook and select a project.
2. Create codes, such as themes, needs, barriers, or decision patterns.
3. Open a session and switch to the Coding tab.
4. Highlight a transcript passage and save it with the matching code.
5. Use Coding Reports to compare frequencies, quotes, and relationships.

Codebook

Codes belong to a project. A code has a name, an optional description, a color, and optionally a parent code. This lets you build hierarchies such as:

• Need
• Need > Funding
• Need > Staffing
• Barrier > Data Protection

Codes can be reordered later, moved into subcodes, or restored from trash.

Coding in the Transcript

In the session Coding tab, select a code in the sidebar and then highlight a passage in the transcript. StoryVault stores the quoted text, its transcript position, and, when available, the timestamp in the recording.

Multiple codes can point to the same passage. This is useful when a statement touches a topic, a problem, and a target group at the same time.

AI Suggestions

Managers and admins can generate AI suggestions for suitable projects. StoryVault proposes possible codings based on the codebook, and you decide which suggestions to accept.

Tip

Clear code descriptions improve suggestions. Briefly describe when a code should be used and when it should not.

Reports and Exports

Coding Reports help compare work across sessions:

• summary and key metrics
• frequencies per code
• matrix views for sessions and codes
• code cloud
• co-occurrence view for codes that appear together
• quote reports with original passages
• styled exports for sharing and documentation

After Re-Transcription

When a recording is transcribed again, existing codes are preserved. StoryVault tries to find the coded passages in the new transcript. Codes that need review are marked accordingly.