Projects

Projects are the organizing principle in StoryVault. Think of projects as thematic folders: a “Leadership Rounds” project collects all management meetings. A “QM Senior Care” project bundles quality circles and audits. An “Onboarding New Employees” project contains training recordings.

Every session belongs to exactly one project. This keeps you organized even as the number of recordings grows.

How It Works

Open the project list

Sidebar → Projects. You see all projects with name and session count. Use the dropdown on the right to sort by name, session count, or last updated.
Create a new project

Click the plus button. Enter a meaningful name and optionally a description. Save — done.
Use the project detail page

In a project, you see all associated sessions. From here you can directly upload files, start the recorder, or drag and drop a recording.
Edit a project

Use the pencil icon to edit the name, description, and AI context. The AI context is provided as background information during project-level chats — this leads to more relevant AI responses.

Project AI Chat

Every project has its own AI chat. Use it to ask questions across all sessions in a project — for example: “What topics were discussed in the last three QM sessions?” or “Which open issues keep coming up?”

The project chat uses the summaries of all sessions as context. For detailed analysis of a single meeting, use the session chat.

Project Access and Roles

Administrators see all projects. Other users only see projects they have been assigned to. Assignment is done through user management.

Project sharing: manage members with roles

Within a project, there are three roles:

Role	Permission
Viewer	View and read sessions
Editor	Create and edit sessions
Manager	Additionally: project management and bot control

Project Color

Each project can be assigned a color. The color appears as a subtle accent in the project list, on the detail page, and in list views — useful for visually grouping related projects.

Open the project → Edit (pencil icon).
In the Color section pick one of the eight presets or keep No color.
Save.

The eight presets are tuned to work together and cover typical project phases (from “Trigger” to “Communication & Report”). Custom hex values are intentionally not supported — this keeps the UI calm and consistent.

Default Project “Notes”

The “Notes” project exists automatically. If you don’t select another project in the recorder or upload, recordings end up there. Handy for quick voice notes that you’ll sort later.