Settings

Note

This area is visible to administrators only.

Under Settings, you configure your personal profile, security options, and organization-wide settings. Some areas are available to all users, others to administrators only.

Personal Settings

These settings apply to your own account. Open them via the user menu (top right) → Settings.

Profile

• Name — Your display name in StoryVault
• Language — German or English. The entire interface switches language.

Change Password

1. Open the Security tab

   Settings → Security.

2. Enter current password

3. Choose a new password

   At least 8 characters. Use a combination of letters, numbers, and special characters.

4. Confirm and save new password

Appearance

• Color mode — Light, Dark, or System (follows your operating system setting)
• Sidebar favorites — When you hover over a menu item in the sidebar, a bookmark icon appears. Click it to pin the item at the top as a favorite. This lets you customize the navigation to your daily workflow.

Dashboard Widgets

On the dashboard, you can customize the displayed widgets:

• Click the gear icon on the dashboard
• Reorder, show, or hide widgets
• This way you see exactly what’s relevant to your daily work after login

Email Notifications

Under Notifications you control which emails you receive:

• Transcription completed
• Bot events (started, ended, error)
• LMS deadlines and reminders
• Additional categories depending on active modules

Tip

For mandatory course reminders to work, notifications must be enabled. Check this setting for new users.

Bot via Email

Every user can set up a personal bot email address. Invite this address as a participant to an online meeting — the bot appears automatically at the right time.

1. Open Settings

   User menu → Settings → Bot via Email section.

2. Generate email address

   Click “Generate Email Address”. You receive a personal address, e.g. name-a1b2c3@bot.storyvault.eu.

3. Set up sender whitelist

   Enter the email addresses from which calendar invitations should be accepted. Only invitations from approved senders are processed — an important security measure.

4. Configure defaults

   Specify which project bot recordings should go to, what session type they receive, and which recording mode (audio, video) the bot should use.

Learn more at Bot via Email →.

API Keys

If the API module is activated for your organization, you can create access credentials for programmatic integrations under Settings → API Keys.

1. Open the “API Keys” tab

   This tab is only visible if the API module is active.

2. Click “Create New Key”

   Enter a name (e.g. “Claude Desktop” or “Data Export Script”). Optional: set an expiry date.

3. Copy the key

   The key is only shown once and begins with sv_. Copy it immediately and store it securely.

Caution

The API key is only shown at creation. If you lose it, you must create a new one. Old keys can be revoked at any time.

The complete API documentation is available under API Documentation in the sidebar or directly at /api-docs.

Organization-Wide Settings (Admin)

As an administrator, you have access to additional configurations under Admin:

Area	Description
Prompt Templates	Configure analysis templates for AI chat (e.g. “Summary”, “Tasks”, “Decisions”)
Chat Settings	Choose AI model, maximum output length, system prompt, rate limit, maximum file size for uploads
Modules	View activated modules for your organization (Core, LMS, Chat, Knowledge, API)

Further Reading

• Users & Roles → — Managing users
• Costs & Export → — Usage and data export
• Bot via Email → — Meeting Bot via calendar invitation
• Frequently Asked Questions →

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This page corresponds to the onboarding video “Module 7, Lesson 7.5 — Settings and Profile”.