Settings

Under Settings, you configure your personal profile, security options, and organization-wide settings. Some areas are available to all users, others to administrators only.

Personal Settings

These settings apply to your own account. Open them via the user menu (top right) → Settings.

Profile

Name — Your display name in StoryVault
Language — German or English. The entire interface switches language.

Change Password

Open the Security tab

Settings → Security.
Enter current password
Choose a new password

At least 8 characters. Use a combination of letters, numbers, and special characters.
Confirm and save new password

Appearance

Color mode — Light, Dark, or System (follows your operating system setting)
Sidebar favorites — When you hover over a menu item in the sidebar, a bookmark icon appears. Click it to pin the item at the top as a favorite. This lets you customize the navigation to your daily workflow.

Dashboard Widgets

On the dashboard, you can customize the displayed widgets:

Click the gear icon on the dashboard
Reorder, show, or hide widgets
This way you see exactly what’s relevant to your daily work after login

Email Notifications

Under Notifications you control which emails you receive:

Transcription completed
Bot events (started, ended, error)
LMS deadlines and reminders
Additional categories depending on active modules

Bot via Email

Every user can set up a personal bot email address. Invite this address as a participant to an online meeting — the bot appears automatically at the right time.

Open Settings

User menu → Settings → Bot via Email section.
Generate email address

Click “Generate Email Address”. You receive a personal address. Example: demo-do-not-use@bot.storyvault.eu.
Set up sender whitelist

Enter the email addresses from which calendar invitations should be accepted. Only invitations from approved senders are processed — an important security measure.
Configure defaults

Specify which project bot recordings should go to, what session type they receive, and which recording mode (audio, video) the bot should use.

Learn more at Bot via Email →.

API Keys

API keys require the API module and either an Admin role or the API capability. Open API Keys in the administration area (/admin/api-keys) to create credentials for programmatic integrations.

Open the “API Keys” tab

This area requires the API module and permission to manage API keys.
Click “Create New Key”

Enter a name (e.g. “Claude Desktop” or “Data Export Script”). Optional: set an expiry date.
Copy the key

The key is only shown once and begins with sv_. Copy it immediately and store it securely.

The complete API documentation is available under API Documentation in the sidebar or directly at /api-docs.

Organization-Wide Settings (Admin)

As an administrator, you have access to additional configurations under Admin:

Area	Description
Prompt Templates	Configure analysis templates for AI chat (e.g. “Summary”, “Tasks”, “Decisions”)
Chat Settings	Manage approved chat and upload settings; available fields depend on your permissions
Modules	View activated modules for your organization (Core, LMS, AI, Knowledge, API, Data protection)

Platform administration selects the concrete AI models. Model sizes help compare usage; they do not denote a permanently fixed model version. Transcription, AI analysis, and knowledge processing can be configured separately. A change for new requests does not regenerate existing transcripts. See Costs & Export.

When the Data protection module is active, project and session shield menus and the central privacy administration become available. See Data protection overview & DPA → for tenant policy and DPA responsibilities.

Admin tools: Management, AI Chat, and API

Configure AI Chat: Model, tokens, rate limit