Manage Sessions

A session is the central container in StoryVault. It contains one or more recordings, the associated transcript, an automatic summary, notes, and AI chat. Every session belongs to a project.

Session List

The session list is your central overview. Here you see all recordings in your organization.

Two views are available:

• Card view: Sessions as clear tiles with title, project, type, status, date, and duration. For videos, you see a thumbnail.
• Table view: Compact display for quick sorting — click a column header to sort by date, title, or duration.

The list updates automatically every 60 seconds. No manual refresh needed.

Tip

Click the project badge of a session to immediately see only the sessions from that project. Quick filter, without having to navigate to the project page.

How It Works

1. Open the session list

   Sidebar → Sessions. You see all your recordings, sorted by date.

2. Open a session

   Click on a session. The detail page shows the title, project, type, and status at the top. Directly below: the automatic summary.

   

3. Use the transcript with player

   Press Play — the text scrolls automatically and the current position is highlighted. Click on a text passage to jump the player there. Different speakers are automatically distinguished.

4. Rename speakers

   Click on a speaker name (e.g., “Speaker 0”) and enter the correct name. Then it shows “Ms. Müller” instead of “Speaker 0”.

5. Use tabs

   Below the transcript, find sections for Media (recordings and files), Transcript (full text for copying), Notes (personal annotations), and AI Chat (ask questions about the transcript).

Session Types

The type determines which AI analyses are available. A case conference needs different analysis than a specialist lecture.

Type	Use
Meeting	Team, leadership, and staff meetings
Interview	Individual conversations, intake interviews
Lecture	Specialist talks, webinars, training sessions
Workshop	Workshops, planning days
Sales Call	Acquisition, initial conversations
Note	Pure text notes or voice notes without transcription
Other	Anything that doesn’t fit another category

Status Indicators

Status	Meaning
Created	Session created, recording being processed
Processing	Media file being prepared
Transcribing	Audio being transcribed
Completed	Transcript ready, AI chat available

Editing a Session

Use the Edit button on the detail page to change the title, description, project, and type. Here you’ll also find options to archive and delete.

Multiple Recordings per Session

A session can contain multiple recordings. When you upload additional files later, all transcripts are automatically merged into a combined transcript. You can adjust the order of recordings.

The combined transcript is available for download as TXT, SRT, or VTT.

Tip

Practical Example: A care planning conference takes place in youth welfare services. The first half is recorded via Meeting Bot, the second half on-site via recorder. Both recordings end up in one session with a continuous transcript — automatically merged.

Automatic Summary

After each transcription, StoryVault automatically creates an AI summary — without any action on your part. The summary appears directly on the session detail page and can be expanded.

AI Chat at Session Level

In the “AI Chat” tab, you ask questions directly about the transcript. The AI has the entire conversation as context — no guesswork, only answers based on what was actually said.

At the top of the chat, you’ll find predefined analysis templates (e.g., “Summary”, “Tasks”, “Decisions”). One click starts the analysis automatically.

Further Reading

• Projects
• Share
• Upload File
• Search

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This page corresponds to the onboarding video “Module 3, Lesson 3.2 — Manage Sessions”.