Teams Import

The Teams import brings existing Teams recordings from Microsoft 365 into StoryVault — including the Teams transcript with speaker attribution. Unlike the Meeting Bot, which joins a meeting live, the Teams import works after the fact: it finds your organization’s cloud recordings and imports them on demand or automatically.

Note

Requirements: The Teams import is set up by an admin and uses your organization’s Microsoft connection (the same one used for Microsoft login). Your IT department needs to approve access to recordings and transcripts once. Admin details are shown during setup under Admin → Teams Import.

How it works

1. Open Teams Import

   Sidebar → Admin → Teams Import (visible to admins only).

2. Configure once

   Choose whose meetings are covered (specific organizers or all active ones), the target project for imports, and who receives the completion notification.

3. Synchronize

   Sync now searches for new recordings from the past weeks. After that, the list keeps itself up to date — daily, and additionally whenever Microsoft reports new recordings.

4. Select recordings and import

   The candidate list shows discovered recordings with date and duration. Select the entries you want and start the import — or enable auto-import so new recordings are picked up on their own.

5. Done

   Each imported recording becomes a session with playable video. An existing Teams transcript is adopted directly — the session is searchable right away, with no re-transcription. After an import run finishes, the configured person receives an email.

Tip

If a Teams transcript exists for a recording, StoryVault adopts it as-is — including speaker names. That saves time and transcription costs.

What the import covers

The import covers scheduled online meetings of the selected organizers. Not included:

• meetings in Teams channels (including private channels)
• ad-hoc calls without a calendar entry
• recordings that only remain in OneDrive/SharePoint

For those cases, use the file upload or the Meeting Bot.

Note

If the Data protection module is active, your organization’s protection levels automatically apply to imported Teams recordings as well.