Changelog

What changed in StoryVault — new features, improvements, and important fixes.

Note

Detailed API changes and breaking-change notes are in the developer docs. This page stays short and avoids engineering jargon because it is written for end users.

Current version: v2026.07.04 — StoryVault uses Calendar Versioning: the date is the version.

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July 2026

2026-07-04 — Lists, user menu, and polish

New

• Saved views: In project and session lists you can save the current mix of sort order, view mode, and filters as a named view, switch between them, and delete them — per user.
• Inline title editing: Project and session titles can be renamed by clicking them directly on the detail page.
• Archive projects: archive and restore projects right from the edit page (for people who can manage the project).
• Language (German/English) and appearance (Light/System/Dark) can now be switched right from the user menu via a compact toggle.

Improved

• Session actions (Export, Archive, Delete) are grouped in a tidy management menu.
• Calmer, denser interface with more compact spacing and clearer empty states; the admin area is grouped more clearly.
• Meeting bots start new recordings in speaker view (still switchable).
• Faster loading thanks to locally served fonts.
• Ongoing improvements to stability, security, and code quality.

Fixed

• Media playback stays stable across page refreshes and brief streaming errors.
• LMS lessons reliably save uploads and shared attachments again.

2026-07-03 — Document sets for coding reports

New

• Coding reports can now be run over document sets — named selections of sessions instead of always the whole project.
• Sets are static (a fixed, reproducible session list) or dynamic (a rule over freely assigned session tags, e.g. phase=main-study).
• A comparison mode places two sets side by side (frequencies and co-occurrence matrix) without mixing them.
• Snapshots freeze the session selection and codebook state in a citable way — for robust, repeatable analyses.

June 2026

2026-06-30 — Edit session date

New

• Admins can now correct a session’s date and time.

2026-06-25 — Share projects with groups

New

• Projects can be shared with entire user groups — new group members then automatically gain access.
• Several people can be added to a project together in a single step.

2026-06-24 — Date placeholders in analysis templates

New

• Analysis templates can now insert the session date and the current date (e.g. for deadline or recency context). The available placeholders are listed in the template editor.

2026-06-23 — The AI chat shows its steps and backs up answers

New

• While working, the AI chat now shows live what it is doing (which sources and tools it uses).
• On request, the chat quotes verbatim transcript passages and names the source session.
• For projects, the chat can generate retro questions: targeted questions about open knowledge gaps across all of a project’s sessions — including directly in the recorder.
• Recordings can be linked to the preparation chat they were planned with; the session later shows that chat as “Preparation”.

Improved

• Knowledge-graph answers are better sourced (with the source session) and surface the requested categories (e.g. decisions, tasks) first.

2026-06-20 — Maintenance notices and reliable large uploads

New

• Admins can show scheduled maintenance and system notices as a multilingual banner — with a time window, an optional link, and a dismiss option.

Improved

• Very large recordings are uploaded in resilient chunks, reducing failures during long uploads.

2026-06-19 — Chat images and secure confirmations

Improved

• Image uploads in chat now have clear size limits with a pre-check: oversized images are caught before sending, and sending waits until all attachments are fully prepared.
• People who sign in via Microsoft/SSO without their own password can now approve destructive actions such as deleting a project or tenant via a typed confirmation (e.g. LÖSCHEN project-name) instead of a password.
• Various improvements and bug fixes — including more reliable exports of very large projects and fixes in admin group management.

2026-06-14 — Lists remember sorting and filters

New

• Session and project lists remember sort order, direction, and selected view per user.
• The selection persists across page reloads and later visits.

Improved

• The project knowledge graph paginates large node counts instead of loading everything at once.

2026-06-13 — Browser tab audio in the recorder

New

• The recorder can now capture audio from a shared browser tab in addition to your microphone — useful for web calls or online sources without extra mic routing.
• The level meter shows each active audio source separately; colors and visibility were toned down.

2026-06-10 — Share links: media access controlled separately

New

• In share links, media access is now independent from media download. Recipients can play back the recording in the browser without download being implicitly allowed.
• Managers can now manage project sharing themselves — previously admin-only.

Improved

• Speaker quick-pick in transcripts adapts to column width and stays usable on narrow screens.

2026-06-09 — Who has access: more visible and faster

New

• Projects and sessions show an access icon listing everyone with access — visible from the list view without opening the share dialog.
• The icon distinguishes shared members, tenant admins (implicit), and external recipients.
• Clicking the icon opens the share dialog directly.
• The meeting-bot project picker is now searchable and sorted.

Improved

• Sort order in project and session lists persists between visits.
• Knowledge extraction runs without a batch limit on very large projects.

2026-06-08 — Speaker names in exports and bulk archiving

New

• Transcript exports (TXT/SRT/VTT/JSON) now include assigned speaker names instead of generic “Speaker 1/2”.
• In a project, multiple sessions can be selected at once and sent to the trash together.

2026-06-07 — Admin: safer tenant and user lifecycle

New

• Tenants and users can be deleted or offboarded through a guided flow with clear safeguards for the last admin.
• Admin pickers for people, groups, and projects are now searchable via full-text.
• The admin user overview shows how many tenants each person is a member of.

2026-06-06 — New provisioning wizard and improved invite flow

New

• Admins can invite new users into a tenant through a multi-step wizard — including plan selection and prepared access.
• Invitation and first-login emails clearly guide through name and password setup before the first login is possible.
• Password-reset links are validated before the entry form, so you don’t reach the form only to be rejected on submit.

Improved

• Activating or deactivating modules now validates dependencies automatically — e.g. “LMS requires Knowledge”.
• The wizard shows the current tenant name so it’s clear where the invite lands.

2026-06-11 — New recorder with video and screen recording

New

• The recorder in the sidebar now also records video: camera only, screen only, or screen and camera combined — in up to Full HD (1080p).
• With screen + camera, your webcam appears as a small overlay; pick any corner and change it live during the recording.
• Before recording, check your microphone and camera in the lobby with a live level meter, then enter the studio with preview and countdown.
• Camera off and no screen sharing? You get a pure audio recording as before — ideal for voice notes.
• On smartphones, camera and audio recordings are available; screen recording is available on desktop.

2026-06-04 — Transcript sidecar: JSON, speakers, thumbnails

New

• Sidecar uploads now accept the StoryVault JSON transcript format with per-segment timestamps.
• Speaker assignments from a sidecar transcript are carried over — no manual reassignment when the source already names speakers.
• Sidecar uploads trigger thumbnail generation so the session list looks consistent.

May 2026

2026-05-31 — Passwordless login, project colors, and overhauled share links

New

• The sign-in page now offers Sign in with Magic Link below “Forgot password?”.
• StoryVault sends an email with a single-use link that is valid for 5 minutes.
• The link opens a confirmation page — only the click there signs you in. This keeps mail scanners and link previews from consuming the link.
• Up to two magic links per email address can be requested per hour.
• Projects can be tagged with one of eight pre-defined colors.
• The color appears as a subtle accent in the project list and on the detail page.
• The picker lives under “Color” when editing a project.
• Share links control permissions individually: media download, transcript download, attachments, notes, and external links.
• Recipients can have their own private AI chat about the session when “Free chat” is enabled. You set message caps per recipient and total.
• AI answers inside a share link can be copied or downloaded as Markdown, PDF, or DOCX.

Improved

• Notes render as formatted text; external links are validated and open in a new tab.
• Tabs in the shared view now mirror the session detail page: Transcript, Files, Notes, AI Chat.
• Revoked share links can be reactivated instead of recreated.
• Security-relevant changes to a share link force recipients to re-enter the password.

Fixed

• Free AI chat keeps showing existing conversations when a message cap is reached; instead of “unavailable”, a clear notice is shown.

2026-05-29 — Import existing transcripts during upload

New

• Audio and video files can be uploaded together with existing SRT, VTT, or TXT transcripts.
• StoryVault matches pairs by filename, for example episode-01.mp3 and episode-01.srt.
• For matched pairs, the existing transcript is imported and no new automatic transcription is started.

2026-05-28 — Leave a tenant yourself

New

• Users can now leave a tenant themselves when their role and membership allow it.
• StoryVault protects the last admins and critical memberships from accidental removal.
• Tenant switching stays consistent after leaving a tenant.

2026-05-27 — Model controls for prompts and ZIP import by URL

New

• Admins can choose model and token budget more explicitly for prompt templates.
• Coding suggestions use the central master prompt configuration.
• An automated model check helps catch unavailable AI models early.
• Admins can import large export ZIPs from a public HTTPS URL.
• The download continues in the background even when the browser window is closed.
• The import page shows progress and still opens the preview before anything is imported.

2026-05-22 — Qualitative coding and reports

New

• The new Coding module supports codebooks, manual transcript coding, and hierarchical subcodes.
• Multiple codes on the same transcript passage are visible in the transcript.
• Coding reports show frequencies, matrices, summaries, code clouds, co-occurrences, and quotes.
• Reports can be exported as styled files.

Improved

• Codes remain available after re-transcription and are marked for review when text positions shifted.
• Codes can be nested by drag and drop, searched, and restored from trash.

2026-05-21 — Meeting Bot scaling and runner status

Improved

• Meeting Bots run on dedicated runners and can use additional capacity when needed.
• Admins see runners, active bot sessions, history, origin environment, and status in one overview.
• Stop and restart actions are routed more reliably to the runner that owns the bot.
• Join failures and runner warnings are reported more clearly by email or Telegram.

2026-05-18 — Riverside links and help tours

Improved

• The Meeting Bot now supports Riverside meeting links.
• Onboarding tours can be dismissed or reopened directly from the help menu.

2026-05-09 — Guided tour, help button, and hardened security

New

• A new quick-start tour covers uploads, sessions, transcripts, files, notes, knowledge, and AI Chat.
• The “Onboarding & Help” button opens tours matched to role and enabled modules.
• Tours can be paused or reset.

Improved

• Upload administration and MCP access were hardened.
• Mobile apps can synchronize tenant switching more reliably.
• Archived project sessions no longer appear in active project lists.

2026-05-08 — Sign in with Microsoft 365

New

• Users can sign in with a Microsoft 365 / Entra ID account.
• Sign-in is tenant-bound and protects against access from unrelated organizations.
• Password sign-in remains available.

2026-05-06 — More consistent dialogs and transcript source

Improved

• Many form dialogs are now more consistent and compact.
• AI Chat, knowledge graph, MCP, sharing, and RAG use the same effective transcript version.
• Admins can correct a session date after creation.
• Time zones are displayed more consistently across server and client views.

2026-05-05 — Faster transcript work

New

• Speakers can be assigned with quick buttons.
• Spacebar starts or pauses playback; arrow keys seek through the audio.
• Transcripts can be downloaded with numbering and re-transcribed when needed.

Improved

• Long transcripts render incrementally and feel smoother.
• The active utterance and scroll position stay better synchronized during playback.

2026-05-04 — Calendar with planned and past sessions

Improved

• The calendar shows planned Meeting Bots and past sessions together.
• Event details use clearer labels.
• Colors distinguish planned and past entries more clearly.

2026-05-03 — Meeting Bot reliability improvements

New

• A restart button helps retry failed bot runs faster.
• The recent bot session list is paginated and shows the starter email instead of technical IDs.
• Very long meeting URLs are shown as a link icon.

Improved

• Recording loss and false error classifications were reduced.
• Teams meetings can use an Edge-based bot variant.
• Benign exit information is no longer shown as a red error.

2026-05-02 — Better interview knowledge graphs

Improved

• Interview metadata and shared ontologies improve knowledge graph structure.
• Similar interview elements are grouped more consistently by subtype.
• Bot join failures now show clearer status and exit reasons.

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April 2026

2026-04-30 — More compact dashboard + tenant badge

Improved

• The dashboard now shows the most important widgets by default.
• The tenant badge is visible next to the avatar.
• Sidebar favorites are now consistently called “Pins”.

2026-04-29 — Attachments as knowledge sources, Cmd+K, and more usability

New

• PDFs, DOCX files, and other attachments can be used as knowledge sources.
• Knowledge Stores have a new attachment source picker.
• Attachment content can be used by the knowledge graph and AI Chat.
• Lessons can include extra downloads and external links.
• Materials appear directly in the lesson player.
• Unsafe file types are rejected during upload.
• Existing Vimeo recordings can be imported into StoryVault.
• Credentials are protected per tenant.
• Imported videos are processed like regular uploads.

Improved

• AI Chat can use content from attached documents.
• The chat shows how much context is already in use.
• Long conversations keep the most important material prioritized.
• Cmd+K or Ctrl+K opens search from any page.
• Results include projects, sessions, transcripts, and chats.
• “Recently opened” shows recent browser activity.
• Detail pages now show a clear path.
• Filters and sorting survive reloads.
• Filtered lists can be shared by URL.
• Tables can be sorted from their column headers.
• Lists keep sorting and view state in the URL.
• Sessions, projects, and courses offer matching view switches.
• Skip-to-content link for screen readers and keyboard users.
• Form errors are better connected to their fields.
• Icon buttons have clearer labels for assistive technologies.

2026-04-28 — UX polish, readable colors, and academic citations

Improved

• Empty states now show clearer next steps.
• Errors appear as toasts with retry actions.
• Delete actions consistently ask for confirmation.
• Brand text is easier to read on light backgrounds.
• Every transcript utterance has a citation-ready number.
• Print view and citation actions support academic work.
• Terms like “tenant”, “Knowledge Store”, and “Compliance” have short explanations.
• Tooltips work with hover and keyboard focus.

2026-04-27 — Attachments live with the session

Improved

• Session exports include attachments.
• Imports and cloning include attachments.
• Shared sessions can include attachment downloads.

2026-04-25 — Inline transcript corrections and playback speed

New

• Individual sentences can be corrected directly in the transcript.
• Speakers can be reassigned per line.
• AI analysis uses the corrected version.
• Audio and video can be played slower or faster.
• Voices remain naturally understandable.
• The setting is remembered per browser.

2026-04-17 — Multi-tenant memberships

New

• One user can belong to multiple tenants.
• The tenant switcher is available in the user menu.
• Dashboard and pins are stored per tenant.

2026-04-15 — Combined Sessions and drag-and-drop upload

New

• Multiple recordings can be combined into one session.
• Recording order can be changed with drag-and-drop.
• Summary, knowledge graph, and Knowledge Store use the combined transcript.
• Files can be dropped directly onto the session list.
• The upload dialog helps choose the project.
• Single files skip unnecessary intermediate steps.

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March 2026

2026-03-29 — AI Chat as knowledge-graph agent

New

• Chat can query the knowledge graph directly.
• Answers show traceable sources from the project context.

2026-03-28 — Project knowledge graph, API versioning, and more security

New

• Projects get a knowledge graph across all sessions.
• People, topics, decisions, and tasks are connected.
• Nodes link back to the original transcript location.
• Public API calls can specify a version.
• Long lists now load page by page.

Improved

• Nodes can be grouped by type.
• Search and direct links make navigation easier.
• Role and access checks are applied more consistently.
• Inputs and error handling are stricter.
• Critical actions are better protected against accidental or unauthorized use.

2026-03-17 — Bulk user import via CSV

New

• Admins can create multiple users from a CSV file.
• Users can be assigned directly to courses or groups.
• Welcome emails are sent automatically.

2026-03-13 — Courses: clone, delete, trash

New

• Courses can be copied and moved to trash.
• Restore and permanent deletion are available from trash.

2026-03-12 — iOS recorder app: native auth

New

• The native iOS app supports StoryVault sign-in.
• Recordings are stored offline and synchronized when connected.

2026-03-11 — Lesson status and more reliable large exports

Improved

• Lessons show their editing status.
• Content is easier to sort and review in the editor.
• Very large exports and imports run more reliably.
• The import dialog stays usable with large ZIP files.
• Interrupted processing is detected more reliably.

2026-03-10 — Rename speakers and calendar month view

New

• Detected speakers can get custom names in the transcript.
• Changes apply to every occurrence in the session.
• Sessions can be shown in a monthly calendar.
• Clicking a day filters the list.

2026-03-09 — Video processing for admins

New

• Admins can see status and progress for video processing.
• Failed processing can be started again.

2026-03-06 — LMS lessons with mini thumbnails

Improved

• Course editors show small previews for modules and lessons.
• Previews can be regenerated for whole courses.

2026-03-05 — Large imports

Improved

• ZIP files over 5 GB import more reliably.
• Progress is visible in the import dialog.
• The browser remains usable during import.

2026-03-04 — Knowledge Store

New

• Content can be used as searchable knowledge sources.
• Sessions and attachments can be added as sources.
• AI Chat can use Knowledge Stores and cite sources.

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February 2026

2026-02-28 — Standalone chat, API keys, MCP, pricing, and LMS export

New

• New chat without session context.
• API keys enable programmatic access.
• Chat and API access can be managed from user and admin areas.
• StoryVault data can be used in Claude through MCP.
• Projects, sessions, transcripts, courses, and chats can be retrieved.
• Connections support API keys and OAuth.
• AI usage prices can be managed per tenant.
• Usage pages show current and historical costs more clearly.
• Courses can be exported and imported into other tenants.
• Lessons can be unlocked in a fixed sequence.
• Individual lessons can be shared as previews.
• Lesson content can be suggested from title and description.
• Course completion shows a motivating completion moment.
• Trainers can optionally be notified.

Improved

• Upload dialogs clearly show the size limit.
• Files over the limit show a clear error.

2026-02-27 — Sidebar pins, Office documents in chat, and widget dashboard

New

• Frequently used navigation items can be pinned.
• Pinned items appear at the top of the sidebar.
• DOCX, XLSX, and PPTX can be analyzed as chat attachments.
• Supported in addition to PDF and text files.

Improved

• Widgets can be reordered, shown, and hidden.
• Configuration is stored per user and tenant.

2026-02-25 — LMS Phase 2: compliance, knowledge checks, and course chat

New

• Mandatory courses with compliance reports.
• Group assignments by department, location, or role.
• Trainer dashboard with course analytics.
• Automatic email reminders before deadlines.
• Short quizzes after each lesson.
• Multiple-choice, true/false, and free-text questions are supported.
• Feedback is emphasized over grading.
• AI Chat guides learners with follow-up questions.
• Works at lesson, module, and course level.
• Module chat knows all lessons in a module.
• Course chat knows the full course.
• Knowledge Stores can be added as extra context.
• Courses are automatically completed when all lessons are done.
• Completion emails can be sent.

2026-02-24 — LMS module system & capabilities

New

• Courses, modules, lessons, quizzes, and progress are available as the LMS foundation.
• Roles and capabilities control who learns, trains, or administrates.

2026-02-21 — Session sharing, email bot, multi-language, and cost overview

New

• The meeting bot can be scheduled by calendar invitation.
• Updates and cancellations from invitations are handled.
• Sessions can be shared by public or password-protected link.
• Links can be revoked at any time.
• The interface is available in German and English.
• Users can switch language from the menu.
• Tenants get their own usage and cost overview.
• The mobile recorder can keep the display awake while recording.

Improved

• Lists refresh automatically when you return to the app.
• The sidebar is easier to scan.

2026-02-20 — Global search

New

• Search across projects, sessions, transcripts, and chats.
• Transcript content is searchable.

2026-02-18 — PWA recorder, project chat, and streaming summaries

New

• Recording directly in the mobile browser.
• Offline recordings sync later.
• The display stays awake while recording.
• Chat can answer questions across all sessions in a project.
• Answers use project context and existing summaries.
• Summaries appear step by step while they are created.
• Creation can continue after an interruption.

2026-02-17 — Meeting bot, auto-summary, dark mode, and usage dashboard

New

• Light, dark, and system theme.
• Mobile navigation via a clearer menu.
• The bot joins the meeting by link.
• It records automatically and stores the recording in StoryVault.
• Audio-only and video modes are available.
• Existing Zoom recordings can be imported later.
• Imported recordings are processed like regular uploads.
• A German summary can be generated after transcription.
• Structured sections help with key topics, insights, and decisions.
• Summaries appear in the session header and list previews.
• More transparency for usage and costs.
• Cost overview by tenant and module.
• Daily and monthly budgets with warnings.

Improved

• Auto-summary, chat answers, and analyses are shown with formatting.
• Copy and download actions are available directly on the result.

2026-02-15 — Initial launch

New

• Multi-tenant platform for organizations.
• Role and permission management.
• Sessions, projects, and transcripts.
• File upload with automatic processing.
• Admin tools for tenants and users.