Changelog

What changed in StoryVault — new features, improvements, and important fixes.

Note

Detailed API changes and breaking-change notes are in the developer docs. This page stays short and avoids engineering jargon because it is written for end users.

Current version: v2026.07.24 — StoryVault uses Calendar Versioning: the date is the version.

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July 2026

2026-07-24 — API access and better page titles

New

• Admins can assign the API capability. Users can then manage their own API keys without an admin role.

Improved

• Browser tabs and history now show the current StoryVault area instead of only “StoryVault”.
• Content owned or created by global super admins is no longer visible or editable by tenant admins and other roles. The separation also covers search, exports, trash, AI context, knowledge stores, and bot history.

2026-07-04 — Lists, user menu, and polish

New

• Saved views: In project and session lists you can save the current mix of sort order, view mode, and filters as a named view, switch between them, and delete them — per user.
• Inline title editing: Project and session titles can be renamed by clicking them directly on the detail page.
• Archive projects: archive and restore projects right from the edit page (for people who can manage the project).
• Language (German/English) and appearance (Light/System/Dark) can now be switched right from the user menu via a compact toggle.

Improved

• Session actions (Export, Archive, Delete) are grouped in a tidy management menu.
• Calmer, denser interface with more compact spacing and clearer empty states; the admin area is grouped more clearly.
• Meeting bots start new recordings in speaker view (still switchable).
• Faster loading thanks to locally served fonts.
• Ongoing improvements to stability, security, and code quality.

Fixed

• Media playback stays stable across page refreshes and brief streaming errors.
• LMS lessons reliably save uploads and shared attachments again.

2026-07-03 — Document sets for coding reports

New

• Coding reports can now be run over document sets — named selections of sessions instead of always the whole project.
• Sets are static (a fixed, reproducible session list) or dynamic (a rule over freely assigned session tags, e.g. phase=main-study).
• A comparison mode places two sets side by side (frequencies and co-occurrence matrix) without mixing them.
• Snapshots freeze the session selection and codebook state in a citable way — for robust, repeatable analyses.

June 2026

2026-06-30 — Edit session date

New

• Admins can now correct a session’s date and time.

2026-06-25 — Share projects with groups

New

• Projects can be shared with entire user groups — new group members then automatically gain access.
• Several people can be added to a project together in a single step.

2026-06-24 — Date placeholders in analysis templates

New

• Analysis templates can now insert the session date and the current date (e.g. for deadline or recency context). The available placeholders are listed in the template editor.

2026-06-23 — The AI chat shows its steps and backs up answers

New

• While working, the AI chat now shows live what it is doing (which sources and tools it uses).
• On request, the chat quotes verbatim transcript passages and names the source session.
• For projects, the chat can generate retro questions: targeted questions about open knowledge gaps across all of a project’s sessions — including directly in the recorder.
• Recordings can be linked to the preparation chat they were planned with; the session later shows that chat as “Preparation”.

Improved

• Knowledge-graph answers are better sourced (with the source session) and surface the requested categories (e.g. decisions, tasks) first.

2026-06-20 — Maintenance notices and reliable large uploads

New

• Admins can show scheduled maintenance and system notices as a multilingual banner — with a time window, an optional link, and a dismiss option.

Improved

• Very large recordings are uploaded in resilient chunks, reducing failures during long uploads.

2026-06-19 — Chat images and secure confirmations

Improved

• Image uploads in chat now have clear size limits with a pre-check: oversized images are caught before sending, and sending waits until all attachments are fully prepared.
• People who sign in via Microsoft/SSO without their own password can now approve destructive actions such as deleting a project or tenant via a typed confirmation (e.g. LÖSCHEN project-name) instead of a password.
• Various improvements and bug fixes — including more reliable exports of very large projects and fixes in admin group management.

2026-06-14 — Lists remember sorting and filters

New

• Session and project lists remember sort order, direction, and selected view per user.
• The selection persists across page reloads and later visits.

Improved

• The project knowledge graph paginates large node counts instead of loading everything at once.

2026-06-13 — Browser tab audio in the recorder

New

• The recorder can now capture audio from a shared browser tab in addition to your microphone — useful for web calls or online sources without extra mic routing.
• The level meter shows each active audio source separately; colors and visibility were toned down.

2026-06-10 — Share links: media access controlled separately

New

• In share links, media access is now independent from media download. Recipients can play back the recording in the browser without download being implicitly allowed.
• Managers can now manage project sharing themselves — previously admin-only.

Improved

• Speaker quick-pick in transcripts adapts to column width and stays usable on narrow screens.

2026-06-09 — Who has access: more visible and faster

New

• Projects and sessions show an access icon listing everyone with access — visible from the list view without opening the share dialog.
• The icon distinguishes shared members, tenant admins (implicit), and external recipients.
• Clicking the icon opens the share dialog directly.
• The meeting-bot project picker is now searchable and sorted.

Improved

• Sort order in project and session lists persists between visits.
• Knowledge extraction runs without a batch limit on very large projects.

2026-06-08 — Speaker names in exports and bulk archiving

New

• Transcript exports (TXT/SRT/VTT/JSON) now include assigned speaker names instead of generic “Speaker 1/2”.
• In a project, multiple sessions can be selected at once and sent to the trash together.

2026-06-07 — Admin: safer tenant and user lifecycle

New

• Tenants and users can be deleted or offboarded through a guided flow with clear safeguards for the last admin.
• Admin pickers for people, groups, and projects are now searchable via full-text.
• The admin user overview shows how many tenants each person is a member of.

2026-06-06 — New provisioning wizard and improved invite flow

New

• Admins can invite new users into a tenant through a multi-step wizard — including plan selection and prepared access.
• Invitation and first-login emails clearly guide through name and password setup before the first login is possible.
• Password-reset links are validated before the entry form, so you don’t reach the form only to be rejected on submit.

Improved

• Activating or deactivating modules now validates dependencies automatically — e.g. “LMS requires Knowledge”.
• The wizard shows the current tenant name so it’s clear where the invite lands.

2026-06-11 — New recorder with video and screen recording

New

• The recorder in the sidebar now also records video: camera only, screen only, or screen and camera combined — in up to Full HD (1080p).
• With screen + camera, your webcam appears as a small overlay; pick any corner and change it live during the recording.
• Before recording, check your microphone and camera in the lobby with a live level meter, then enter the studio with preview and countdown.
• Camera off and no screen sharing? You get a pure audio recording as before — ideal for voice notes.
• On smartphones, camera and audio recordings are available; screen recording is available on desktop.

2026-06-04 — Transcript sidecar: JSON, speakers, thumbnails

New

• Sidecar uploads now accept the StoryVault JSON transcript format with per-segment timestamps.
• Speaker assignments from a sidecar transcript are carried over — no manual reassignment when the source already names speakers.
• Sidecar uploads trigger thumbnail generation so the session list looks consistent.

May 2026

2026-05-31 — Passwordless login, project colors, and overhauled share links

New

• The sign-in page now offers Sign in with Magic Link below “Forgot password?”.
• StoryVault sends an email with a single-use link that is valid for 5 minutes.
• The link opens a confirmation page — only the click there signs you in. This keeps mail scanners and link previews from consuming the link.
• Up to two magic links per email address can be requested per hour.
• Projects can be tagged with one of eight pre-defined colors.
• The color appears as a subtle accent in the project list and on the detail page.
• The picker lives under “Color” when editing a project.
• Share links control permissions individually: media download, transcript download, attachments, notes, and external links.
• Recipients can have their own private AI chat about the session when “Free chat” is enabled. You set message caps per recipient and total.
• AI answers inside a share link can be copied or downloaded as Markdown, PDF, or DOCX.

Improved

• Notes render as formatted text; external links are validated and open in a new tab.
• Tabs in the shared view now mirror the session detail page: Transcript, Files, Notes, AI Chat.
• Revoked share links can be reactivated instead of recreated.
• Security-relevant changes to a share link force recipients to re-enter the password.

Fixed

• Free AI chat keeps showing existing conversations when a message cap is reached; instead of “unavailable”, a clear notice is shown.

2026-05-29 — Import existing transcripts during upload

New

• Audio and video files can be uploaded together with existing SRT, VTT, or TXT transcripts.
• StoryVault matches pairs by filename, for example episode-01.mp3 and episode-01.srt.
• For matched pairs, the existing transcript is imported and no new automatic transcription is started.

2026-05-28 — Leave a tenant yourself

New

• Users can now leave a tenant themselves when their role and membership allow it.
• StoryVault protects the last admins and critical memberships from accidental removal.
• Tenant switching stays consistent after leaving a tenant.

2026-05-27 — Model controls for prompts and ZIP import by URL

New

• Admins can choose model and token budget more explicitly for prompt templates.
• Coding suggestions use the central master prompt configuration.
• An automated model check helps catch unavailable AI models early.
• Admins can import large export ZIPs from a public HTTPS URL.
• The download continues in the background even when the browser window is closed.
• The import page shows progress and still opens the preview before anything is imported.

2026-05-22 — Qualitative coding and reports

New

• The new Coding module supports codebooks, manual transcript coding, and hierarchical subcodes.
• Multiple codes on the same transcript passage are visible in the transcript.
• Coding reports show frequencies, matrices, summaries, code clouds, co-occurrences, and quotes.
• Reports can be exported as styled files.

Improved

• Codes remain available after re-transcription and are marked for review when text positions shifted.
• Codes can be nested by drag and drop, searched, and restored from trash.

2026-05-21 — Meeting Bot scaling and runner status

Improved

• Meeting Bots run on dedicated runners and can use additional capacity when needed.
• Admins see runners, active bot sessions, history, origin environment, and status in one overview.
• Stop and restart actions are routed more reliably to the runner that owns the bot.
• Join failures and runner warnings are reported more clearly by email or Telegram.

2026-05-18 — Riverside links and help tours

Improved

• The Meeting Bot now supports Riverside meeting links.
• Onboarding tours can be dismissed or reopened directly from the help menu.

2026-05-09 — Guided tour, help button, and hardened security

New

• A new quick-start tour covers uploads, sessions, transcripts, files, notes, knowledge, and AI Chat.
• The “Onboarding & Help” button opens tours matched to role and enabled modules.
• Tours can be paused or reset.

Improved

• Upload administration and MCP access were hardened.
• Mobile apps can synchronize tenant switching more reliably.
• Archived project sessions no longer appear in active project lists.

2026-05-08 — Sign in with Microsoft 365

New

• Users can sign in with a Microsoft 365 / Entra ID account.
• Sign-in is tenant-bound and protects against access from unrelated organizations.
• Password sign-in remains available.

2026-05-06 — More consistent dialogs and transcript source

Improved

• Many form dialogs are now more consistent and compact.
• AI Chat, knowledge graph, MCP, sharing, and RAG use the same effective transcript version.
• Admins can correct a session date after creation.
• Time zones are displayed more consistently across server and client views.

2026-05-05 — Faster transcript work

New

• Speakers can be assigned with quick buttons.
• Spacebar starts or pauses playback; arrow keys seek through the audio.
• Transcripts can be downloaded with numbering and re-transcribed when needed.

Improved

• Long transcripts render incrementally and feel smoother.
• The active utterance and scroll position stay better synchronized during playback.

2026-05-04 — Calendar with planned and past sessions

Improved

• The calendar shows planned Meeting Bots and past sessions together.
• Event details use clearer labels.
• Colors distinguish planned and past entries more clearly.

2026-05-03 — Meeting Bot reliability improvements

New

• A restart button helps retry failed bot runs faster.
• The recent bot session list is paginated and shows the starter email instead of technical IDs.
• Very long meeting URLs are shown as a link icon.

Improved

• Recording loss and false error classifications were reduced.
• Teams meetings can use an Edge-based bot variant.
• Benign exit information is no longer shown as a red error.

2026-05-02 — Better interview knowledge graphs

Improved

• Interview metadata and shared ontologies improve knowledge graph structure.
• Similar interview elements are grouped more consistently by subtype.
• Bot join failures now show clearer status and exit reasons.

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April 2026

2026-04-30 — More compact dashboard + tenant badge

Improved

• The dashboard now shows the most important widgets by default.
• The tenant badge is visible next to the avatar.
• Sidebar favorites are now consistently called “Pins”.

2026-04-29 — Attachments as knowledge sources, Cmd+K, and more usability

New

• PDFs, DOCX files, and other attachments can be used as knowledge sources.
• Knowledge Stores have a new attachment source picker.
• Attachment content can be used by the knowledge graph and AI Chat.
• Lessons can include extra downloads and external links.
• Materials appear directly in the lesson player.
• Unsafe file types are rejected during upload.
• Existing Vimeo recordings can be imported into StoryVault.
• Credentials are protected per tenant.
• Imported videos are processed like regular uploads.

Improved

• AI Chat can use content from attached documents.
• The chat shows how much context is already in use.
• Long conversations keep the most important material prioritized.
• Cmd+K or Ctrl+K opens search from any page.
• Results include projects, sessions, transcripts, and chats.
• “Recently opened” shows recent browser activity.
• Detail pages now show a clear path.
• Filters and sorting survive reloads.
• Filtered lists can be shared by URL.
• Tables can be sorted from their column headers.
• Lists keep sorting and view state in the URL.
• Sessions, projects, and courses offer matching view switches.
• Skip-to-content link for screen readers and keyboard users.
• Form errors are better connected to their fields.
• Icon buttons have clearer labels for assistive technologies.

2026-04-28 — UX polish, readable colors, and academic citations

Improved

• Empty states now show clearer next steps.
• Errors appear as toasts with retry actions.
• Delete actions consistently ask for confirmation.
• Brand text is easier to read on light backgrounds.
• Every transcript utterance has a citation-ready number.
• Print view and citation actions support academic work.
• Terms like “tenant”, “Knowledge Store”, and “Compliance” have short explanations.
• Tooltips work with hover and keyboard focus.

2026-04-27 — Attachments live with the session

Improved

• Session exports include attachments.
• Imports and cloning include attachments.
• Shared sessions can include attachment downloads.

2026-04-25 — Inline transcript corrections and playback speed

New

• Individual sentences can be corrected directly in the transcript.
• Speakers can be reassigned per line.
• AI analysis uses the corrected version.
• Audio and video can be played slower or faster.
• Voices remain naturally understandable.
• The setting is remembered per browser.

2026-04-17 — Multi-tenant memberships

New

• One user can belong to multiple tenants.
• The tenant switcher is available in the user menu.
• Dashboard and pins are stored per tenant.

2026-04-15 — Combined Sessions and drag-and-drop upload

New

• Multiple recordings can be combined into one session.
• Recording order can be changed with drag-and-drop.
• Summary, knowledge graph, and Knowledge Store use the combined transcript.
• Files can be dropped directly onto the session list.
• The upload dialog helps choose the project.
• Single files skip unnecessary intermediate steps.

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March 2026

2026-03-29 — AI Chat as knowledge-graph agent

New

• Chat can query the knowledge graph directly.
• Answers show traceable sources from the project context.

2026-03-28 — Project knowledge graph, API versioning, and more security

New

• Projects get a knowledge graph across all sessions.
• People, topics, decisions, and tasks are connected.
• Nodes link back to the original transcript location.
• Public API calls can specify a version.
• Long lists now load page by page.

Improved

• Nodes can be grouped by type.
• Search and direct links make navigation easier.
• Role and access checks are applied more consistently.
• Inputs and error handling are stricter.
• Critical actions are better protected against accidental or unauthorized use.

2026-03-17 — Bulk user import via CSV

New

• Admins can create multiple users from a CSV file.
• Users can be assigned directly to courses or groups.
• Welcome emails are sent automatically.

2026-03-13 — Courses: clone, delete, trash

New

• Courses can be copied and moved to trash.
• Restore and permanent deletion are available from trash.

2026-03-12 — iOS recorder app: native auth

New

• The native iOS app supports StoryVault sign-in.
• Recordings are stored offline and synchronized when connected.

2026-03-11 — Lesson status and more reliable large exports

Improved

• Lessons show their editing status.
• Content is easier to sort and review in the editor.
• Very large exports and imports run more reliably.
• The import dialog stays usable with large ZIP files.
• Interrupted processing is detected more reliably.

2026-03-10 — Rename speakers and calendar month view

New

• Detected speakers can get custom names in the transcript.
• Changes apply to every occurrence in the session.
• Sessions can be shown in a monthly calendar.
• Clicking a day filters the list.

2026-03-09 — Video processing for admins

New

• Admins can see status and progress for video processing.
• Failed processing can be started again.

2026-03-06 — LMS lessons with mini thumbnails

Improved

• Course editors show small previews for modules and lessons.
• Previews can be regenerated for whole courses.

2026-03-05 — Large imports

Improved

• ZIP files over 5 GB import more reliably.
• Progress is visible in the import dialog.
• The browser remains usable during import.

2026-03-04 — Knowledge Store

New

• Content can be used as searchable knowledge sources.
• Sessions and attachments can be added as sources.
• AI Chat can use Knowledge Stores and cite sources.

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February 2026

2026-02-28 — Standalone chat, API keys, MCP, pricing, and LMS export

New

• New chat without session context.
• API keys enable programmatic access.
• Chat and API access can be managed from user and admin areas.
• StoryVault data can be used in Claude through MCP.
• Projects, sessions, transcripts, courses, and chats can be retrieved.
• Connections support API keys and OAuth.
• AI usage prices can be managed per tenant.
• Usage pages show current and historical costs more clearly.
• Courses can be exported and imported into other tenants.
• Lessons can be unlocked in a fixed sequence.
• Individual lessons can be shared as previews.
• Lesson content can be suggested from title and description.
• Course completion shows a motivating completion moment.
• Trainers can optionally be notified.

Improved

• Upload dialogs clearly show the size limit.
• Files over the limit show a clear error.

2026-02-27 — Sidebar pins, Office documents in chat, and widget dashboard

New

• Frequently used navigation items can be pinned.
• Pinned items appear at the top of the sidebar.
• DOCX, XLSX, and PPTX can be analyzed as chat attachments.
• Supported in addition to PDF and text files.

Improved

• Widgets can be reordered, shown, and hidden.
• Configuration is stored per user and tenant.

2026-02-25 — LMS Phase 2: compliance, knowledge checks, and course chat

New

• Mandatory courses with compliance reports.
• Group assignments by department, location, or role.
• Trainer dashboard with course analytics.
• Automatic email reminders before deadlines.
• Short quizzes after each lesson.
• Multiple-choice, true/false, and free-text questions are supported.
• Feedback is emphasized over grading.
• AI Chat guides learners with follow-up questions.
• Works at lesson, module, and course level.
• Module chat knows all lessons in a module.
• Course chat knows the full course.
• Knowledge Stores can be added as extra context.
• Courses are automatically completed when all lessons are done.
• Completion emails can be sent.

2026-02-24 — LMS module system & capabilities

New

• Courses, modules, lessons, quizzes, and progress are available as the LMS foundation.
• Roles and capabilities control who learns, trains, or administrates.

2026-02-21 — Session sharing, email bot, multi-language, and cost overview

New

• The meeting bot can be scheduled by calendar invitation.
• Updates and cancellations from invitations are handled.
• Sessions can be shared by public or password-protected link.
• Links can be revoked at any time.
• The interface is available in German and English.
• Users can switch language from the menu.
• Tenants get their own usage and cost overview.
• The mobile recorder can keep the display awake while recording.

Improved

• Lists refresh automatically when you return to the app.
• The sidebar is easier to scan.

2026-02-20 — Global search

New

• Search across projects, sessions, transcripts, and chats.
• Transcript content is searchable.

2026-02-18 — PWA recorder, project chat, and streaming summaries

New

• Recording directly in the mobile browser.
• Offline recordings sync later.
• The display stays awake while recording.
• Chat can answer questions across all sessions in a project.
• Answers use project context and existing summaries.
• Summaries appear step by step while they are created.
• Creation can continue after an interruption.

2026-02-17 — Meeting bot, auto-summary, dark mode, and usage dashboard

New

• Light, dark, and system theme.
• Mobile navigation via a clearer menu.
• The bot joins the meeting by link.
• It records automatically and stores the recording in StoryVault.
• Audio-only and video modes are available.
• Existing Zoom recordings can be imported later.
• Imported recordings are processed like regular uploads.
• A German summary can be generated after transcription.
• Structured sections help with key topics, insights, and decisions.
• Summaries appear in the session header and list previews.
• More transparency for usage and costs.
• Cost overview by tenant and module.
• Daily and monthly budgets with warnings.

Improved

• Auto-summary, chat answers, and analyses are shown with formatting.
• Copy and download actions are available directly on the result.

2026-02-15 — Initial launch

New

• Multi-tenant platform for organizations.
• Role and permission management.
• Sessions, projects, and transcripts.
• File upload with automatic processing.
• Admin tools for tenants and users.