Upload File — Detailed Guide

In the Quick Start you already uploaded a file. Here you’ll find all the details on formats, options, and the processing workflow.

Supported Formats

Audio

MP3, WAV, M4A, OGG, WebM, FLAC, AAC

Video

MP4, MOV, AVI, MKV, WebM

For video uploads, audio is automatically extracted. The video remains available as a player on the session page.

Existing transcripts

If you already have a transcript, you can upload it together with the audio or video file. SRT, VTT, and TXT are supported.

StoryVault matches transcript files by filename: episode-01.mp3 matches episode-01.srt, episode-01.vtt, or episode-01.txt. When a match is found, the transcript is imported directly and automatic transcription is skipped for that file.

Upload Options in Detail

Title

Automatically taken from the filename. Can be freely adjusted.

Project

Select an existing project from the dropdown. The default project “Notes” always exists. If the right project doesn’t exist yet, you can create it directly.

Session Type

The type determines which AI analyses are available:

Type	When to use
Meeting	Team meetings, management rounds, regular check-ins
Interview	Job interviews, client conversations
Lecture	Specialist talks, presentations, webinars
Workshop	Workshops, working groups
Supervision	Individual and group supervision
Case Conference	Case conferences, peer consultation
Note	Voice notes, short memos

Processing Workflow

After uploading, the file goes through several stages:

Processing — audio extraction (for video), format conversion
Transcription — speech recognition with automatic speaker separation
Completed — transcript ready, auto-summary generated

If a matching SRT, VTT, or TXT transcript was uploaded with the file, step 2 is skipped for that file.

The status is visible at any time in the session list.