Share

Not everyone who needs to read a transcript needs their own StoryVault account. With share links, you share sessions selectively — with colleagues from other organizations, external professionals, or the board.

Share Links

How It Works

1. Open a session

   Navigate to the session you want to share.

2. Open the share dialog

   Click the share icon in the top right.

3. Choose options

   In the dialog, configure the share link with granular permissions:

   • Password protection: Essential for confidential case conferences or supervisions.
   • Download media file: Recipient may save video or audio.
   • Download transcript: Recipient may save the transcript as TXT, SRT, or VTT.
   • Attachments: Recipient sees and downloads uploaded files of the session.
   • Notes: Recipient sees the formatted notes.
   • Links: Recipient sees the external links of the session.
   • AI chat (No chat / Free chat): When Free chat is enabled, every recipient can ask their own questions to the AI — without a StoryVault account.
   • Expiry date: After this, the link automatically becomes invalid.
   

4. Create and send the link

   Click “Create Link”. Copy the link using the button and send it via email or messenger.

AI Chat in Share Links

Recipients can have their own private AI chat about the session — without an account and without access to other sessions.

• Password required: Free chat is only available with password protection. The dialog automatically enables the password when you choose Free chat.
• Private history per recipient: Each recipient sees only their own chat. You as the owner do not see other recipients’ chats.
• Message caps: You set two limits — per recipient and total. Costs stay predictable.
• When a cap is reached: Existing recipients keep seeing their history but cannot send new messages. New recipients see “AI chat unavailable”.
• Export answers: AI answers can be copied or downloaded as Markdown, PDF, or DOCX — the same actions as in the internal chat.

Caution

Free chat uses only the contents of the shared session. Notes are included in the AI’s answer only if you explicitly shared them.

What Does the Recipient See?

The shared view is a slim, read-only interface without navigation. Tabs mirror the session detail page:

Tab	Content
Transcript	Searchable, synced transcript with speaker recognition
Files	Media, transcript, and attachment downloads (only those you shared)
Notes	Notes, links, and the auto summary in one tab
AI Chat	Free private chat (only if enabled)

Recipients have no access to other sessions, projects, or other data from your organization. Privacy by design.

Managing Links

In the share dialog you see all active and revoked links of the session. You can:

• Copy — put the link back on the clipboard.
• Edit — change permissions, password, message caps, or expiry date later. Security-relevant changes force recipients to re-enter the password.
• Duplicate — create a new token with the same settings.
• Revoke — deactivate the link immediately. It stays visible but stops working.
• Reactivate — re-enable a revoked link (e.g. when you want to extend the deadline).

When you delete a session, all related share links become invalid automatically.

Tip

Practical Example: After a cross-organizational case conference in disability services, the facility manager shares the transcript with the external professionals involved — password-protected, with a 14-day expiry, attachments without download, and an AI chat capped at five messages per person and fifty messages in total. This keeps the documentation accessible without sensitive data being stored permanently outside the organization.

Further Reading

• Export and Import — download or restore sessions and projects as ZIP (GDPR data portability).
• Manage Sessions
• Projects
• Trash

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This page corresponds to the onboarding video “Module 3, Lesson 3.3 — Share”.